The Land Trust is a community greenspace rather than an event venue. Nevertheless, we receive a constant stream of requests to use our space for events of all kinds. We are open to a wide range of gatherings as long as they align with our mission, contribute to our community, and support our financial needs. To streamline vetting these requests, we have posted our Event Policy here. Please read it carefully and in its entirety before submitting your request. If you feel your event falls within the guidelines listed, please use the form below to provide the details needed. We reserve the right to determine which events we can accommodate on a case-by-case basis. A sliding scale is available for non-profits or low-income families. The maximum capacity is 100 people.
Classes & Workshops
If you possess skills or expertise that can be taught or shared in an outdoor setting (or very small indoor setting), we would be happy to consider your idea for a class or workshop. Since education is part of our mission statement, there is no fee for classes or workshops if they are free and open to the public. If you are charging people to attend, we will negotiate a mutually agreeable split of the proceeds. If participation is limited to a predetermined guest list, see Private Events below.
Children’s Birthday Parties
We love having small birthday parties for children on the Land Trust! These events must focus on children, with predominantly children as guests. The fee is $25/hour (minimum of 3 hours) to be paid upon reservation. The 3 hours includes set-up and breakdown but more time can be added. A reservation is required to ensure that scheduled events do not conflict. You will be reserving the Greenfield with the little pavilion and picnic tables for privacy. This includes access to the playground, but it must be shared with other visitors. The playground / large gazebo cannot be exclusively reserved. Children must be supervised at all times! We cannot accommodate parties for adults. A Sponsor is not required. Donations can either be placed in the secure mailbox at 270 Arizona Avenue NE or made online via PayPal or Venmo (links for both are available on our LinkTree here). Please notate “Birthday Party” and the date in the comments for our bookkeeper. A 10% service fee will be deducted from any refunds due to cancellation.
Small Private Events (up to 20 attendees)
We welcome small private events, limited to 3 hours including set-up and breakdown time. The fee is $75 and a reservation is required. A Sponsor is not required. Donations can either be placed in the secure mailbox at 270 Arizona Avenue NE or made online via PayPal or Venmo (links for both are available on our LinkTree here). Please notate “Private Event <20” and the date in the comments for our bookkeeper. A 10% service fee will be deducted from any refunds due to cancellation.
Medium Private Events (21 - 49 attendees)
Events with 21-49 attendees are also welcome under the same guidelines listed above. A LCCLT Sponsor is required (see role definitions below). The fee is $150, half to be paid as a deposit upon reservation and the other half by the day of your event. A 10% service fee will be deducted from any refunds due to cancellation.
Large Private Events (50 - 100 attendees)
Events with 50-100 attendees are limited to 4 hours under the same guidelines listed above. In addition to a required LCCLT Sponsor, a Coordinator (approved by LCCLT), must also be hired at a fee negotiated directly with them (see role definitions below). The fee is $300, half to be paid as a deposit upon reservation and the other half by the day of your event. A 10% service fee will be deducted from any refunds due to cancellation.
The following guidelines apply to all of the above Private Events categories: All time limitations include set-up and breakdown. Out of respect and consideration for our neighbors, no amplified music is allowed. The Land Trust is an alcohol and drug free space. If your event includes a fire in the firepit, you must hire a fire tender (approved by LCCLT), at a fee negotiated directly with them. Due to limited parking, events with over 20 attendees may park at Clifton Sanctuary Ministries (369 Connecticut Avenue NE) and donate a minimum of $30 via PayPal HERE. Please also coordinate with CSM in advance in regards to parking for larger events (404.373.3252 or clifton@cliftonsanctuary.com). If utilizing street parking, please be mindful of our neighbors, their driveways, noise levels while coming and going, etc. An Event Agreement must be signed, spelling out terms and conditions: click here to read the Agreement.
Weddings / Memorials (up to 100 attendees)
Special terms apply to weddings and memorials, and a different Agreement must be signed. The fee varies depending on the number of invitees. Use the event form below to be contacted directly for wedding inquiries.
WEDDING AGREEMENT
EVENT AGREEMENT
Notes:
To minimize the impact of noise, traffic, and parking on our neighbors, the Land Trust is committed to maintaining quiet weekends as needed. This limits the number of larger events we can host, even if they meet our guidelines.
Our stage is available for events such as stage plays, spoken word, film showings, art projects, and fundraisers for charitable causes, whether officially certified “non-profit” or not, under the guidelines above.
We are very selective about renting our space for events. We will consider any request that does not conflict with our mission and policies, provided that it takes place during daylight hours and includes no amplified music or use of alcohol or drugs. As a 501(c)3, we are required by law to adhere to IRS regulations political, religious or controversial groups/events. Due to these regulations, events of this nature cannot be considered.
We have a small indoor space available (the Gorilla Grill) upon request. Requests are approved on an individual basis and an additional fee and/or deposit might be required. Please notate in “other notes” section of form when submitting if interested.
We give top priority to neighborhood families and/or Land Trust sustainers and second priority to local non-profits aligned with our mission.
Role Definitions:
Event Manager - the person organizing the event.
Sponsor - We require a Sponsor for all events with 20+ attendees. The Sponsor is either a LCCLT board member or someone approved by the LCCLT Programming Committee. This person will collect all fees and deposits and deliver them to the LCCLT treasurer or bookkeeper. The Sponsor commits to be on-site during the entirety of the event unless over 50 participants are expected or invited. In that case, a designated LCCLT Coordinator must be hired to facilitate the event.
Coordinator - We require a Coordinator for all events with 50+ attendees. This person must be someone approved explicitly by the LCCLT Programming Committee. This person is not available to assist with physical set-up or breakdown, but rather to help with questions or problems. The Coordinator commits to being on-site during the entirety of the event. A point of contact from your group must be assigned and designated as the Event Manager. The Coordinator and the Event Manager must meet at least one week before the event to work out details.
PLEASE SUBMIT YOUR REQUEST VIA THE FORM BELOW, AFTER YOU HAVE READ THE EVENT AGREEMENT AND ALL ABOVE GUIDELINES. WE WILL CONTACT YOU WITHIN 3-5 BUSINESS DAYS IF WE NEED FURTHER INFORMATION AND WILL NOTIFY YOU WITHIN 2 WEEKS WHETHER OR NOT WE CAN ACCOMMODATE YOUR REQUEST. SOME FINAL DETERMINATIONS MAY NEED TO BE CONSIDERED BY OUR BOARD. THANK YOU!
